Five Facts about the PTO and MPAEF

Support Our PTO and the MPAEF

1.  The Menlo Park City School District is “community-funded”, meaning approximately 88% of our school funding comes from local sources, including property and parcel taxes and your support of our Parent Teacher Organization (PTO) and the Menlo Park-Atherton Education Foundation (MPAEF).

2.  Our PTO is a volunteer non-profit organization.




3.  It organizes important school programs and activities and funds equipment and supplies for programs such as physical education, science, and the library.

4.  The MPAEF is a parent-led non-profit organization, raising funds to support education in our District schools –  Encinal, Laurel, Oak Knoll, and Hillview.

5.  It funds comprehensive education programs in the classroom and in specialized areas such as art, music, drama, library, and science.


For more information about the PTO and to donate, please click here.

For more information about the MPAEF and to donate or pledge, please go to

Make-up Pictures

Make-up Pictures will take place on Thursday, October 19. In order to be photographed, you need to sign up for make-up pictures. Please send an email here to sign up for make-up pictures. Be sure to send your first and last name, grade, and school. Make sure you are signed up for make-up pictures by Monday, October 16.

Monitoring Air Quality

Due to the fires to our north, we experienced poor air quality last week. Last Monday, more than half of Wednesday, Thursday, and Friday, Hillview observed Shelter in Place protocol as a result of the Air Quality Index (AQI) being “unhealthy.” This meant that all PE classes were kept indoors, and that students ate brunch and lunch indoors and school-sponsored after-school activities were cancelled. Families may want to limit bike riding and/or walking to school if possible due to the air quality. For more information on air quality, check out the Spare the Air website here and the Bay Area Air Quality Management District website here. Please know that student safety is always our primary concern.

Hillview Disaster Relief Event

…with movie, pizza, and speaker, Tuesday, October 24, 12:00 – 3:00 p.m., Hillview PAC is sponsored by the Hillview Service Team. This afternoon event occurs on a minimum day, turning a half day of school into a full day of education with a twist on service. We will have lunch, movie, guest speakers and card-making opportunities.
We are suggesting a minimum donation of $5 to attend the event supporting California Wildfire relief efforts by the American Red Cross. Any donations above and beyond the minimum will be accepted with gratitude. Family members are also welcome to attend. Register to participate here. We will have a list of participants registered at the door, so no need to bring a ticket. Many more details available here.

Special “Open Session” Board Meeting

Long-Term Financial Planning and Community Input Session, Tuesday, October 24, 6:00 – 8:00 p.m, MPCSD TERC building.

Conference Week and After School Programs

During our Conference Week, October 24 – 27, students will have minimum days with dismissal at 11:45 a.m. Due to minimum day schedule, there will be several changes to our after school offerings:
  • There will be no afternoon SamTrans bus service. Please find alternate transportation home from school. Morning “bus” service will remain the same.
  • No after school programs.This will allow teachers to conference with families. No PTO programs, Homework Center, Math Clinic, Flight School, Hawk Stars or after school Mastery Center.
  • Yellow bus will leave after school at 11:50 am. Morning yellow bus service will remain the same.

Hillview Parent Teacher Conferences

Hillview will hold parent teacher conferences October 24-27, 2017. Conferences will be held during the afternoon of these days at Hillview School. Conference days are minimum days and students are dismissed at 11:45. Hillview employs a third party online conference scheduler to help teachers and parents schedule meetings. The time frame for parents to sign on and schedule a conference is from October 14, 2017 at 12:00 a.m. through October 20, 2017 at 11:59 p.m. If a parent wants to schedule a meeting after this window, he/she must contact the teacher directly. Please note that conferences are not required, and scheduling is on a first come, first serve basis.
All Hillview families will receive an email with instructions for scheduling a conference on Monday, October 9, 2017.

Summit and Everest High School Information Session with Q & A

Wednesday, October 25, 6:30 – 7:30 p.m, Hillview PAC. Students and parents are invited to hear from the executive director of Everest. Summit Public Schools is a public charter school network with two high schools in Redwood City – Summit Prep High School and Everest High school. Hear how Summit students reach their highest potential:

  • College-prep curriculum, six AP classes, and 99% of graduates are accepted into 4-year college.
  • Personalized learning experience – move at their own pace and learn how they best learn.
  • Real-world learning projects – students develop the life skills and habits they need to be successful.
  • World-class teaching faculty from the nation’s top teacher-preparation programs.
  • Small, safe, and diverse community – every student has a mentor, is truly cared for and known.

Hillview School Counselors

We have compiled some resources for Hillview families in light of the events in Las Vegas. This senseless act of violence could cause fear among our students, and we want to equip you with resources to thoughtfully respond and process the information with your student. We recommend keeping the message simple. Focusing on the things that are in place to keep our children safe, such as, first responders and school personnel. Many of the resources listed, for example, here, advise similar actions on the part of parents, such as taking breaks from the news, making ourselves available for conversations, and remaining calm and reassuring. More resources here, here, here, and here.

Student Handbook and Reporting an Absence

If your student is going to be absent from school, please report the absence and the reason for the absence to Mrs. Cathy Bell, our Attendance Clerk. She is available by phone at (650) 326-4341 or by email here. If an absence is not reported, Mrs. Bell will contact parents/guardians to get the reason for the absence for attendance reporting purposes. See the Hillview Handbook here for more information.


At Hillview, we stress the importance of being on time for school and for class so that students set themselves up for success each day. A student earns a tardy for being late to school or class without a valid reason. Please see our Hillview Handbook here for more information. Our tardy policy for any class period is as follows:
Tardy 1 and 2 are “Free”
Tardy 3, 4, and 5 each earn an office detention
Tardy 6 and up each earn a Saturday School

The 2017-18 Online Directory is here!

 We have moved to an all new, stand alone version of the online directory this year. It’s available here. 
To access the directory for the first time, please register from the sign in page using your email address that is registered with the District. A confirmation link will be sent to verify your email address and you’ll be able to set a new password for your account. Your directory account is currently independent from the district login accounts and requires a separate login. Once signed in, you can search for student or parent/guardian names, and view class lists. The directory is also mobile-browser friendly. You can add its icon to your home screen on both iOS and Android devices.
If you have trouble accessing the directory, see information that needs to be corrected, or have suggestions and/or feedback, send email here.

Medication at School

If your child requires any medication at school, prescribed and/or over-the-counter, medication authorization from your child’s health care provider is required. Forms may be printed from the district website here.  

If you received new forms in the mail in June 2017 and you have not brought your completed paperwork and medications to the school office, please do so immediately. Medications should expire in June 2018 or later.

If your child no longer requires medication at school, please indicate so in writing here to Nancy McMahon, Health Services Assistant.

Smarter Balanced Student Score Reports

Families of fourth through eight graders will be receiving Smarter Balanced Student Score Reports within the next two weeks. The Educational Testing Services (ETS) alerted all school districts that there was  error on some of the reports. As a result, we delayed mailing the reports until we had the complete details. We discovered that not all reports contained the error. Only reports of students scoring in the Level 4 (Standard Exceeded) Performance Band contained a minor text error. The scaled scaled score and performance bands were not impacted. The scores, as indicated on the report, are correct and were not impacted. Therefore, we will be sending the reports even if they contained the text error. ETS is reprinting and sending corrected reports. The corrected reports will be sent to impacted families as soon as we receive them. These Score Reports will provide information on how your child performed against the California Common Core State Standards. You can view Examples here and Explanations of the Scores reports here.

Do You Have An 8th-Grader? 

We are looking for two volunteers to help plan and organize this years 8th-Grade Graduation Dance Party. Find friends and sign up to plan this fun-filled 8th grade event. One person should be an organized numbers person who can watch the bottom line with donations and spending, and the other could be a more creative type. You two will assemble a team of volunteers to help with everything. 7th-grade parents can volunteer to help out, too, to learn the process! We need volunteers to make this happen. Contact Nancy Witeck here.

Get to Know Menlo-Atherton High School

Click here to find details for Menlo-Atherton High School’s Get to Know M-A program for the 2017-2018 school year.  Included are important dates and information for prospective M-A students and their parents.

  • Signups for shadowing begins on Tuesday, September 5.  Please note, every year slots fill up very quickly.
  • 8th-Grade Information Night is Wednesday, October, 18, 2017, 6:30 – 8:30 p.m.
  • Campus Tours are on the first Wednesday of the month, October through March.
  • M-A Shadowing are on Mondays, Tuesday, and Fridays, October though February
More information here and on the M-A website.

Volunteer at Hillview in 2017-18

Hillview is a community-supported school – not just with money but with time. Our volunteers contribute hundreds and hundreds of hours of time that save our school, and our district, literally thousands of dollars, and free up time for our teachers and administrators to concentrate on what is most important: educating our children.

To be able to continue to offer our students the most innovative education in a supportive environment, we need each family to contribute 5 hours of volunteer time per year. There are dozens of ways to share your time with our community – in a classroom, on campus, or from home. Would you like to co-lead your child’s academy? Can you serve hot lunch once a month? Chaperone two dances, or a field trip? Coordinate a special event for a teacher via email from home? Fill out our volunteer questionnaire here or contact Hillview’s PTO Volunteer Coordinator, Nancy Witeck, and she will help identify a meaningful way for you to help!

Would you like to be an Academy Parent or part of the Academy Support Team?!

Do you wonder what middle school is really like?  Would you like to get a sneak peek of your kids in action and help out with events behind-the scenes?  Sign up to be part of the Academy Support team or Academy Parent.  It’s the middle school version of being a room parent and classroom volunteer – but less work with fewer events! If you are interested in learning more about how you can help starting in late August, please see the Hillview PTO Volunteer page under Academy Support.  If you have specific questions, please contact Academy Parent Coordinators Gina Skinner or Kelly Morehead.  Thank you!

For the future and to help to save our planet: Go Paperless for Announcements

If you did not get a chance to go paperless yet and would like to save time and MPCSD money, please use this link to request your household receives only digital copies of announcements from the Hillview Office. This includes the Summer Mailer so keep an eye on your Inbox!

Hillview Earns Apple Distinguished School Status

We are proud to announce that Hillview has been designated as an Apple Distinguished School for 2015 – 17!

This recognition validates the Hillview staff’s work in using the iPad to transform teaching and learning. From visionary leadership, to innovative teaching and learning, to ongoing professional development, Hillview – with the support of the district Tech Department, the PTO, and MPAEF – has in three years rolled out iPads to all its students, developed a suite of Apps that supports the development of such skills as collaboration and creativity, and implemented a Digital Drivers License program to enable our students to be efficient, productive, and responsible users of technology. Hillview is thrilled to be among 300 schools and districts worldwide to be cited for its exemplary 21st century learning environment, and looks forward to continuing to improve the experience of our students and teachers through the 1:1 iPad program.

Lunch Clubs

Hillview has expanded its Lunch Club offerings!  Remind your students to check them out!
New to the lineup are: Club 41, Club Tech, Coding, Community Service, Electronic Makers, Fiber Arts Club, French Culture, Girls Learn International, Law Enforcement, and Pokemon & MTG. Continuing clubs include: Anime Club, Art Club, Book Club, Cheer/Dance Club, Chess Club, Drama Club, Game Room, Intramural Sports, Math Club, Quiz Bowl, and Science Rocks. Click here for more information about these and other Lunchtime Clubs. Lunch Clubs are supported by the Hillview PTO.


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