Five Facts about the PTO and MPAEF

Support Our PTO and the MPAEF

1.  The Menlo Park City School District is “community-funded”, meaning approximately 88% of our school funding comes from local sources, including property and parcel taxes and your support of our Parent Teacher Organization (PTO) and the Menlo Park-Atherton Education Foundation (MPAEF).

2.  Our PTO is a volunteer non-profit organization.




3.  It organizes important school programs and activities and funds equipment and supplies for programs such as physical education, science, and the library.

4.  The MPAEF is a parent-led non-profit organization, raising funds to support education in our District schools –  Encinal, Laurel, Oak Knoll, and Hillview.

5.  It funds comprehensive education programs in the classroom and in specialized areas such as art, music, drama, library, and science.


For more information about the PTO and to donate, please click here.

For more information about the MPAEF and to donate or pledge, please go to

Mr. Haug Invites You – Annual School Survey

Watch your inboxes for an email from Mr. Haug inviting you to take part in our annual school survey, which has been improved and shortened in this, its second year. Starting Tuesday, and through the month of January, you will have the opportunity to give valuable feedback on your child’s and your experience with Hillview. We thank you in advance for taking the time to help us better serve our community!

Academic Integrity Policy

Our updated academic integrity policy here is now in our Hillview Handbook here. Please carefully review this policy with your child. Our new policy is highlighted by our Hillview academic integrity pledge, which outlines our academic integrity expectations for all students, and requires a student signature. The new academic integrity policy also includes an outline of consequences should the academic integrity pledge be violated. On Tuesday, January 16, students will be given the Academic Integrity Signature page here which requires both a student and parent/guardian signature. Students should return these signed forms to their Launch teachers by Friday, January 19.

Hillview School Spelling Bee

Wednesday, January 17 during 7th period. All interested students are invited to participate. The School Spelling Bee, associated with the Scripps National Spelling Bee, is a written format, double elimination. Some helpful study lists are attached here, however, the study lists are NOT the same as the word list used in the competition. The study lists are designed to give sample words, spelling patterns, and sound patterns typical of the Scripps Spelling Bee words. Our School Spelling Bee determines a school champion who will be entered into the Regional Semi-Final Spelling Bee taking place at Lawrence Hall of Science on Saturday, February 10.

Smart Watches

Per our personal electronics policy here, Smart Watches, such as Apple Watches are not allowed at school. Smart Watches, like cell phones or other personal electronic devices, should be “off and invisible” during the school day.

Hillview STEM Fair

February 1, 5:45 – 7:45 p.m., Hillview PAC. Parent volunteers are needed to make it a success! Go here for the sign-up page for more details and to sign up to volunteer.

ACTION REQUIRED! Attention Parents of Current 6th Grade – Whooping Cough (Pertussis) Tdap Vaccination

Students entering 7th grade next school year are required by law to provide proof of a whooping cough booster or Tdap shot (Td does not meet the requirement). Students will not be admitted to school if proof is not received before the first day of school.

Bring an updated copy of your child’s immunization record showing proof of Tdap to the school office now. Do not mark or highlight this record. If there is a verified medical condition against vaccination, you are required to provide the school with a doctor’s written statement. The information required in this statement may be found in the FAQ section on the Shots for School web site (see link below).

Acceptable proof of immunization includes:

  • Print-out or copy of immunization record from your child’s clinic or physician’s office
  • A copy of the yellow immunization record
  • A certification of Tdap booster notice from your child’s clinic, physician’s office or pharmacy

All these documents must have your child’s name, date of birth, and date Tdap was administered, and a stamp or physician’s signature from the clinic

For more information about the law and whooping cough, visit here, or contact Nancy McMahon, Health Services Assistant, email or (650) 321-7140, x5912.

Tips for Biking (and Walking) Safely in Rainy Weather

  • It’s often dark during school commute times and rainy season is here. Help your Hillview student make the trip safely by being highly visible to traffic.
  • For bicyclists, it’s a good idea to use a bike light *during the day* so that motorists can see you. Daytime running lights have been shown to decrease motorcycle accidents by 26 percent. Consider a light that has a blinking mode but is also bright enough (200-500 lumens) to work as a headlight when going down a dark road.
  • Wear a neon-colored helmet, jacket, and/or rain gear. It can be hard to remember to put on a bike/walk vest. But if your gear is brightly colored, you don’t have to think about it.
  • Allow extra time to get to school when weather is bad. You may have to navigate a higher level of traffic and going early takes the pressure off.

Attention Tinsley Route Bus Riders!

Due to heavy morning traffic on Willow Road, we are adjusting our morning Tinsley routes for Hillview Middle School so that all students can arrive to school on time. Pickup times will be five minutes earlier at each site, allowing ample time for students to get to school. This change is in effect beginning Tuesday, January 9. The schedule is listed below. Questions regarding this change, go here.


6:45 a.m. p/u Euclid Avenue and O’Connor Street.
6:55 a.m. p/u Boy’s & Girl’s Club EPA (Pulgas Avenue and O’Connor Street)
7:05 a.m. p/u Castano School (Purdue Avenue and Fordham Street)
7:10 a.m. p/u Cesar Chaves School (Bay Road and Oakwood Drive)
7:20 a.m. p/u Belle Haven School (Almanor Avenue and Hamilton Avenue)
7:50 a.m. p/u Middle Avenue and University Drive
7:52 a.m. p/u Middle Avenue and Arbor Road (Front of Baptist Church)
7:54 a.m. p/u Middle Avenue and Cotton Street
8:00 a.m. d/o Oak Knoll School
8:10 a.m. d/o Hillview School

Breakfast Café Needs Your Help!

We are looking for volunteers to bring food for Breakfast Café, a program that provides daily breakfast to Hillview students in the College Bound Program, offering an opportunity for these students to gather and enjoy a healthy breakfast and a positive connection to a member of the Hillview staff before school begins. For more information and/or to sign up, go here.

Yearbook Dedications and Baby Pictures

Celebrate your 8th grader! Directions on how to submit a baby picture of your student (free) and create a yearbook dedication (for a fee) can be found in the pdf here. Space is limited, so turn in your pictures quickly.

The deadline for creating and submitting your ad online is Friday, February 24, 2018. Direct your questions to Amy Kingsley here.

Parent Education

Speaker Series The Wednesday, January 17, 10:00 a.m. event, “Option B: Facing Adversity, Building Resilience, and Finding Joy” with Sheryl Sandberg, is sold out and a waiting list has been created. Author Sheryl Sandberg is COO of Facebook and Founder of LeanIn.Org and OptionB.Org.

If seats become available, they will be offered to those on the waiting list in chronological order of when their addition to the list. We are excited to offer this engaging event, and thank all families for their interest in attending.

If you are a ticket holder and before the event become aware that you can no longer attend, please email Kate Kennedy here to release your tickets, so someone on the waiting list can use them.

The Speaker Series will continue with another event: author, consultant, and philosopher Michael Gurian will speak about “The Minds of Boys and Girls” on Wednesday, February 28, 2018 at 6:30 p.m. in the Hillview PAC. Please join us! More details will follow in upcoming newsletters and are currently available on the Speaker Series website here.

M-A Parent Education Series
Raising Screenwise Kids in the Digital Age
January 23, 7:00 – 8:30 p.m., M-A PAC

Parents today worry that kids are addicted, detached, or distracted because of digital devices. Often, adults are less conscious about what they are modeling through their own relationship with technology. Author Dr. Devorah Heitner helps parents become confident digital media mentors to texters, gamers, and social media users from childhood to young adulthood. Register here for her free lecture; Spanish interpretation available.

Come Party With Us!

The MPAEF Auction Party is March 10, 2018 at the Hiller Aviation Museum! Mark your calendars now and come help us make this the best auction party yet! It’s For The Kids!
Tickets go on sale January 15, 2018 here.
Call for 2018 Auction Donations!
Please help us build a fantastic auction catalog! Your donation will be featured in our printed auction catalog, which will be distributed to every family in February. Here are some of the ways you can help:
  • Host a party, event, or experience for kids
  • Host a party, event, or experience for parents
  • Do you have a vacation home? Consider donating an adventure/getaway
  • Donate tickets to a sporting event or other performance
  • Donate wine, dining experiences, culinary classes, etc.
  • Organize and donate an “insider tour” at Facebook, Google, Apple, EA, or other hot tech company
  • Other ideas are always welcome!! Contact us here
To donate, just go here and fill out the simple Google Form. The deadline for catalog submissions is January 26, 2018. Thank you!

Site Council Meeting

A collaborative group of parents, teachers, and staff who meet monthly to discuss, assess, and establish school-wide goals and actions to meet those goals in support of our mission to inspire and empower all students to be curious and resilient problem solvers, compassionate and constructive contributors, and lifelong learners during their individual and collective journey of academic and personal growth.

Our next meeting will be on Tuesday, January 9, 2018, 3:30 – 5:00 p.m. in the large conference room in the Hillview Office. At our next meeting we will be reflecting on the new student wellness program and considering potential topics for the rest of the year.

New Site Council Applicants
Looking ahead, we will be accepting applications for new site council members, who will be elected at our March meeting. As part of the process, we ask that applicants attend the meeting on February 13 in order to understand our work and process.

All parents in our community are welcome to attend these meetings.

Stay Home Guidelines – Flu and Cold Season

To help keep our students and staff healthy during cold and flu season, we ask you to report all illnesses and to keep your children home when they are sick.

Your child needs to stay at home when he/she has:

  • Any contagious disease
  • Nausea or vomiting within the last 24 hours
  • Temperature over 100 degrees F. Temperature needs to be normal for 24 hours before returning to school
  • Frequent coughing or very runny nose
  • Diarrhea within the last 24 hours
  • Sore throat
  • Severe headache
  • Skin rash – All rashes must be diagnosed by a doctor
  • Open sores, unless the area can be covered with a dressing
  • Earache, toothache or other severe pain

If your child displays any of the above symptoms, or if a communicable disease has been confirmed, report it to the school office right away and keep your child home until they are no longer contagious.

Hillview realizes that helping us to maintain a safe classroom takes a certain amount of effort and diligence on your part, and we thank you in advance for your cooperation in helping us maintain a safe, healthy environment for all of our students.

Ramping up your Immune System and Environmental Defenses 

with the following suggestions:

  • Remind children to wash their hands often with soap and water or alcohol hand cleaner, and avoid touching their eyes, nose or mouth.
  • Get a flu vaccine. San Mateo County Health Officer Dr. Scott Morrow recommends that all individuals six months of age and older be vaccinated against influenza.
  • Drink lots of water (8 glasses is a good target).
  • Get plenty of rest.
  • Stay away from people who are sick.
  • Clean surfaces in your house regularly using a bleach-based household cleaner, as directed on the product label.

Flu information here.

Medication at School

If your child requires any medication at school, prescribed and/or over-the-counter, medication authorization from your child’s health care provider is required. Forms may be printed from the district website here.  

If you received new forms in the mail in June 2017 and you have not brought your completed paperwork and medications to the school office, please do so immediately. Medications should expire in June 2018 or later.

If your child no longer requires medication at school, please indicate so in writing here to Nancy McMahon, Health Services Assistant.

Heart Warming Winter Recipes

Cold winter months are the perfect time to whip up a bowl of vegetable-based soups and stews. Soups make it very easy to get in your daily servings of veggies and to try out something new. Satiating ingredients, including legumes, quinoa, and barley, offer an excellent source of fiber and protein and can easily be added to soups. Recipes here!

Host a MP School Intern from Spain

We need a host family for our Hillview/Oak Knoll intern, Eva, early twenties, who comes from Soria, Spain. Her previously arranged hosts are not able to take an intern after all, so we have a great opportunity for another family. We ask host families to share their home with our intern for a three to six month period. The interns have been with us since the start of school and will depart back to their countries in mid-late June. Our interns assist in the Spanish Immersion classrooms at Laurel and Encinal, Spanish specialist classrooms at Laurel, Encinal, and Oak Knoll, and in all language classrooms at Hillview. They speak English and they are taking English enrichment classes through Palo Alto adult program. Interns get around town by bicycles that are provided for them.

Be a host family and share your American culture with our interns. For questions regarding hosting an intern or additional information, contact parent volunteer coordinator, Liliana Perazich here or call 415-297-0125. Feel free to pass this info to anyone you may feel would be interested. The families do not need to be a MPCSD family.

After-School Program Registration

Winter After-School Programs are now accepting registrations! Scholarships are available; if interested, please contact your student’s counselor. More class information is available here.

Winter Conditioning Program with Stella Fit

The winter class will run from January 22 to March 16, Mondays 3:15 – 4:15 p.m. and Wednesdays 2:40 – 3:40 p.m. Program cost is $250. The Stella Fit Winter Running Conditioning and Foundational Skills Training Program is for kids who would like to keep up or improve their conditioning over the winter months. This program will help improve running endurance, speed, quickness, strength, and balance. We will be doing running drills on the track, along with foundational mobility, strength, speed, and balance sets. We will meet rain or shine.

Stella Fit’s programs are meant for kids at all levels and are designed for results in a safe and fun environment. This program will also weave in talks on nutritional support, mental strategies, and sleep for optimal health and performance. The program will be led by Stella Bergan, MEd, NASM CPT and assisted by Chelsea Fleher, a certified personal trainer and corrective exercise specialist.

After-School Sports

Fall Sports Jerseys
Some volleyball and flag football jerseys have not been returned. Check your backpacks and laundry for flag football and volleyball jerseys. Return them before winter break. Thank you for your cooperation.

Basketball League
After-School Basketball League game play continued last week with 1st-league games for 6th-grade girls and boys. 7th grade played their 2nd-league games this past Thursday (girls) and Friday (boys). 8th grade will start their league games tomorrow, Monday, December 18.

8th grade will play at any of the following locations: Hillview, La Entrada, Woodside Elementary, Corte Madera. 6th/7th grade play all their games at Arrillaga Gym. For schedule, information, check with your coach or Mr. Bell.

Dance and Cheer Team Hillview offers a dance and cheer team during basketball season. Contact Physical Education Dance Teacher Mrs. DeAnda here for questions. Registration available here.

Scholarships are available for all Hillview-supported sports. Harry Bell, Athletic Director can be contacted here or Matt Ericksen, PTO Registration Coordinator, here.

HVTV Hillview Television

Our latest episode of HVTV is now online for viewing. Parents, enjoy Hillview’s national award- winning, student produced newscasts featuring stories made by students….for students, but parents can enjoy too! Our Vimeo channel is here. Thanks for your support!

Call for Yearbook Photos!

The Hillview yearbook team is looking for action photos of Hillview students doing sports outside of Hillview-sponsored activities. Send us photos of your student ice skating, dancing, playing soccer, skiing, sailing, and all other sports. Send to Amy Kingsley here, with “outside of school sports” in the subject line.

After-School Academic Support

Is your student looking for additional support with academics? Go here to review the after-school academic supports Hillview has to offer. Hillview offers several programs to help students boost their learning. Go Hawks!

Help MPCSD Plan Its Early Learning Program

The district is excited to be planning for the roll-out of its new Early Learning Program, opening Fall 2018. If you missed the article in our recent district newsletter, read about MPCSD’s vision for early learning here
We are looking for community input as we shape the Early Learning Program. If you would like to share your thoughts on what you value in an early learning program, whether you have young children at home now, or have insight from when your children were preschool age, please complete our survey. English and Spanish versions are available. 
Please feel free to send the survey links to friends living in our district who have young children, even if they are not current MPCSD families. We value the community’s ideas and want to hear from as many parents as possible. Thank you for your help!

Student Handbook and Reporting an Absence

If your student is going to be absent from school, please report the absence and the reason for the absence to Mrs. Cathy Bell, our Attendance Clerk. She is available by phone at (650) 326-4341 or by email here. If an absence is not reported, Mrs. Bell will contact parents/guardians to get the reason for the absence for attendance reporting purposes. See the Hillview Handbook here for more information.


At Hillview, we stress the importance of being on time for school and for class so that students set themselves up for success each day. A student earns a tardy for being late to school or class without a valid reason. Please see our Hillview Handbook here for more information. Our tardy policy for any class period is as follows:
Tardy 1 and 2 are “Free”
Tardy 3, 4, and 5 each earn an office detention
Tardy 6 and up each earn a Saturday School

The 2017-18 Online Directory is here!

We have moved to an all new, stand alone version of the online directory this year. It’s available here. 
To access the directory for the first time, please register from the sign in page using your email address that is registered with the District. A confirmation link will be sent to verify your email address and you’ll be able to set a new password for your account. Your directory account is currently independent from the district login accounts and requires a separate login. Once signed in, you can search for student or parent/guardian names, and view class lists. The directory is also mobile-browser friendly. You can add its icon to your home screen on both iOS and Android devices.
If you have trouble accessing the directory, see information that needs to be corrected, or have suggestions and/or feedback, send email here.


Last year, Randeep Nandal, Hillview ASB Vice President, ran for office on a platform that included a promise to work on having the school day start later. In order to explore the viability of this plan, he has developed a survey here to gauge the thoughts of parents, students, and staff. Randeep’s efforts are supported by the Hillview administration, but please know that while your responses are welcome, they will not commit us to any particular path. Any changes would require a recommendation from the MPCSD Board of Trustees.

ASB Cards

Still interested in purchasing an ASB card to support our student activities program?  With an ASB card, you not only support ASB, but you also get your yearbook, a spirit shirt, and discounts to events like dances and the Talent Show.  ASB cards with student photos will be delivered to students in their Launch class in late September. You can purchase here and bring your receipt to the student center to pick up your spirit shirt. Any questions? See Mrs. Fichou in the student center.

Volunteer at Hillview in 2017-18

Hillview is a community-supported school – not just with money but with time. Our volunteers contribute hundreds and hundreds of hours of time that save our school, and our district, literally thousands of dollars, and free up time for our teachers and administrators to concentrate on what is most important: educating our children.

To be able to continue to offer our students the most innovative education in a supportive environment, we need each family to contribute 5 hours of volunteer time per year. There are dozens of ways to share your time with our community – in a classroom, on campus, or from home. Would you like to co-lead your child’s academy? Can you serve hot lunch once a month? Chaperone two dances, or a field trip? Coordinate a special event for a teacher via email from home? Fill out our volunteer questionnaire here or contact Hillview’s PTO Volunteer Coordinator, Nancy Witeck, and she will help identify a meaningful way for you to help!

For the future and to help to save our planet: Go Paperless for Announcements

If you did not get a chance to go paperless yet and would like to save time and MPCSD money, please use this link to request your household receives only digital copies of announcements from the Hillview Office. This includes the Summer Mailer so keep an eye on your Inbox!

Lunch Clubs

Hillview has expanded its Lunch Club offerings!  Remind your students to check them out!
New to the lineup are: Club 41, Club Tech, Coding, Community Service, Electronic Makers, Fiber Arts Club, French Culture, Girls Learn International, Law Enforcement, and Pokemon & MTG. Continuing clubs include: Anime Club, Art Club, Book Club, Cheer/Dance Club, Chess Club, Drama Club, Game Room, Intramural Sports, Math Club, Quiz Bowl, and Science Rocks. Click here for more information about these and other Lunchtime Clubs. Lunch Clubs are supported by the Hillview PTO.

Hillview Earns Apple Distinguished School Status

We are proud to announce that Hillview has been designated as an Apple Distinguished School for 2015 – 17!

This recognition validates the Hillview staff’s work in using the iPad to transform teaching and learning. From visionary leadership, to innovative teaching and learning, to ongoing professional development, Hillview – with the support of the district Tech Department, the PTO, and MPAEF – has in three years rolled out iPads to all its students, developed a suite of Apps that supports the development of such skills as collaboration and creativity, and implemented a Digital Drivers License program to enable our students to be efficient, productive, and responsible users of technology. Hillview is thrilled to be among 300 schools and districts worldwide to be cited for its exemplary 21st century learning environment, and looks forward to continuing to improve the experience of our students and teachers through the 1:1 iPad program.


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