Five Facts about the PTO and MPAEF

Support Our PTO and the MPAEF

1.  The Menlo Park City School District is “community-funded”, meaning approximately 88% of our school funding comes from local sources, including property and parcel taxes and your support of our Parent Teacher Organization (PTO) and the Menlo Park-Atherton Education Foundation (MPAEF).

2.  Our PTO is a volunteer non-profit organization.




3.  It organizes important school programs and activities and funds equipment and supplies for programs such as physical education, science, and the library.

4.  The MPAEF is a parent-led non-profit organization, raising funds to support education in our District schools –  Encinal, Laurel, Oak Knoll, and Hillview.

5.  It funds comprehensive education programs in the classroom and in specialized areas such as art, music, drama, library, and science.


For more information about the PTO and to donate, please click here.

For more information about the MPAEF and to donate or pledge, please go to

Hillview Open House

Thursday, May 24, 6:30 – 8:15 p.m. Hillview campus. An evening to celebrate a year of learning, explore classrooms, and meet teachers.

  • 6:30 – 6:45 p.m. Parent greeting in the quad, State of School address by Principal, Willy Haug, review of this school year, sneak peak of what is ahead for Hillview
  • 6:45 – 8:15 p.m. Visit your student classrooms to witness a year of engaging and rigorous instruction and learning
  • 6:00 – 9:00 p.m. Annual Book Faire and Art Show in the Library and see the amazing exhibits created by talented Hillview artists in the upstairs PAC balcony “gallery” and in the PAC lobby

Hillview Teacher and Staff Year-End Gifts

We have a tradition of gifting to the staff as a community. Parents are encouraged to contribute to a centralized Teacher/Staff Gift Fund (organized by PTO volunteers) and all proceeds are used to buy gift cards for the entire Hillview team. The benefits of this approach are that teachers and staff choose something they like with gift cards and we recognize all 80 plus Hillview employees. The Gift Fund is used to recognize all academy teachers, elective teachers, specialists, custodians, and staff. Gift cards are delivered the last week of school on behalf of the entire Hillview community. There are several ways to participate:

  • Use PayPal here
  • Leave cash at the Hillview Office in an envelope labeled Molly Gibbons
  • Leave a check (made out to Molly Gibbons) in the Hillview office
  • Mail to Molly Gibbons, 115 Pineview Lane, Menlo Park, CA 94025
  • Questions contact Molly Gibbons here


Volunteer at Hillview in 2018-19

Hillview is a community-supported school – not just with money but with time. Our volunteers contribute hundreds and hundreds of hours of time that save our school, and our district, literally thousands of dollars, and free up time for our teachers and administrators to concentrate on what is most important: educating our children.

To be able to continue to offer our students the most innovative education in a supportive environment, we need each family to contribute 5 hours of volunteer time per year. There are dozens of ways to share your time with our community – in a classroom, on campus, or from home. Would you like to co-lead your child’s academy? Can you serve hot lunch once a month? Chaperone two dances, or a field trip? Coordinate a special event for a teacher via email from home? Fill out our volunteer questionnaire here or contact Hillview’s PTO Volunteer Coordinator, Nancy Witeck, and she will help identify a meaningful way for you to help!

Hillview Bike Rodeo | Thank you and Bike Safety Tips!

Thanks to everyone who helped out with the Hillview Bike Rodeo! It was great to see so many kids on bikes and scooters. Read the local press coverage of the event: “Hillview Bike Rodeo Offers Safety Training to Middle Schoolers” here and “Hillview Middle School Hosts Second Annual Bike Rodeo” here. And here are some tips you can use to support safe biking:

  • Do make sure your student has a snugly fitting helmet and knows how to adjust it themselves. It is easy for those helmets to become loose over time, and we saw quite a few loose helmets at the rodeo!
  • Do have your student watch this 7-minute video to review good practices: “Bike Safe, Bike Smart.”
  • Do be aware of student bicyclists when driving and don’t drop off/pick up students in areas where it is expressly prohibited (Olive Street at intersection Santa Cruz Avenue).
  • Do encourage the city to provide dedicated bike lanes by filling out the Oak Grove Bike Route survey.

Write about any concerns you have here about student and bicycle pedestrian safety (this is how we know what to work on!).

Oak Grove Bike Route – Yea or Nay?

The Oak Grove Bike Route, which was installed on a trial basis last year, is currently being evaluated by the city of Menlo Park. The route was specifically designed to help students biking to Hillview and M-A get across El Camino safely and provides dedicated bike lanes along Oak Grove and University Avenue. The city will only make the bike lanes permanent if the community wants them. To provide feedback to the city, fill out the survey here. For more information on the project, visit the Oak Grove webpage here.

Vaping and JUULing

Recently, the vaping and JUULing trend among middle and high school students has increased in the Bay Area and across the country. Our local high schools recently sent out information in the April 15 edition of M-A BearNotes here. More information about this important topic will follow. Email Assistant Principal Danielle O’Brien with any questions here.

Hillview Book Fair Coming May 21 – 24!

Monday, May 21 – Thursday, May 24. Open each day before school 8:00 – 8:30, during brunch and lunch, and for 30 minutes after school. We will also be open during Hillview Open House on May 24, 6:00 – 9:00 p.m. Explore new books and stock up for summer reading for the whole family. The Book Fair will offer the Hillview Summer Reading books plus the assigned book for incoming M-A freshman. We will have a hand-picked selection of books for younger elementary siblings. Book Fair proceeds support Hillview PTO.
Volunteers come join us to help with take down, and running the registers. Sign up here. Questions? Contact Laurel Holman here or Kari Riedel here.

Hillview PTO Executive Board Slate for 2018-2019

The Hillview PTO Nominating Committee is pleased to present the slate for the 2018-2019 Hillview PTO Executive Board. The PTO General Membership will vote on this slate of officers at the Hillview PTO General Meeting, Wednesday, May 23 at 8:45 a.m. in the Hillview PAC.
Co-Presidents: Suzanne Watson and Laura Paul
Co-Vice Presidents: Lil Perazich and Carolyn Kryger
Treasurer: John Donald
Vice Treasurer: Claudia Tedesco
Financial Secretary: May Matsui
Auditor: Jenn Roberts
Recording Secretary: Julia Molise
Communications Chair: Johanna Woll
Volunteer Coordinator: Emily Robinson
After-School Activities Coordinator: Jamey Hawkins
After-School Sports Coordinator: Matt Ericksen
Parliamentarian: Gina Skinner

Spring PTO General Meeting

Wednesday, May 23, 8:45 a.m., in the Hillview PAC. Everyone is invited to join us. The agenda includes Superintendent Erik Burmeister will share the new plan for the new Community Campaign which will kick off with the 2019 school year. The PTO, with the new PTO Executive Board in attendance, will share the proposed budget for the upcoming school year. Come learn what is going on at Hillview.

Calling all wordsmiths! | Join the newsletter team!

Your editorial skills are in demand! The PTO communications team is looking for a second editor to help deliver the weekly newsletter to the Hillview community. It’s a very gratifying role; you can do it from anywhere; the time commitment is totally manageable; and it’s a collaborative effort. You’ll help us gather submissions, pop them into our email template, then don your editing cap to pare down the prose and spruce up the grammar. Intrigued? Willing and able? We hope you’ll be in touch. Contact us here.

Volunteer Awards Luncheon

Wednesday, May 30, 11:30 a.m. All of you who helped teachers in classrooms, the library, with grade level activities, serving lunch, and in all the other important roles needed to make Hillview students, staff, and teachers able to do their jobs more easily, are invited to attend. Questions? Email Ashley Wagstaff here.

Dress for Success Norms

As the weather gets warmer, we want to refocus on our Hillview Dress for Success Norms. If students do not comply with our Dress for Success norms, they have three options: change into other clothing they currently have with them, change into PE clothes – either their own or clean loaner sets in the office, or call home for a change of clothes.
Dress for Success Norms are as follows:
  • All students must be covered completely from mid-thigh to top of chest in non-see-through materials.
  • The front and back of a shirt (or top of any kind) must be connected over both shoulders.
  • Clothing must cover all undergarments.
  • Hats and head coverings (except those worn for religious purposes) are only allowed outside of classrooms.
  • Clothing must be free of obscene or inappropriate words and/or logos.

ACTION REQUIRED! Attention Parents of Current 6th Grade

Whooping Cough (Pertussis) Tdap Vaccination

Whooping Cough (Pertussis) Tdap Vaccination required. Students entering 7th grade next school year are required by law to provide proof of a whooping cough booster, or Tdap shot (Td does not meet the requirement.) Students will not be admitted to school if proof is not received before the first day of school.

Bring an updated copy of your child’s immunization record showing proof of Tdap to the school office now. Do not mark or highlight this record. If there is a verified medical condition against vaccination, you are required to provide the school with a doctor’s written statement. The information required in this statement may be found in the FAQ section on the Shots for School website (see link below.)

Acceptable proof of immunization includes:

  • Print-out or copy of immunization record from your child’s clinic or physician’s office; a copy of the yellow immunization record
  • A certification of Tdap booster notice from your child’s clinic, physician’s office or pharmacy
  • All these documents must have your child’s name, date of birth, date Tdap was administered, and a stamp or physician’s signature from the clinic

For more information about the law and whooping cough, visit here or contact Nancy McMahon, Health Services Assistant here or (650) 321-7140, x5912.


Chorus/Jazz/Lab Bands Spring Concert
Wednesday, May 30, 7:00 – 8:00 p.m., PAC. Come join us for the Spring Concert!


Did You Know?
Hillview Music department has put together over 35 concerts and community events this year! We brought music to the Menlo Park Halloween Parade and we participated in the Disney Tour, performed at SF City Hall and Filoli, had Joint Concerts with the M-A Music department, the Spring Musical, “Beauty and the Beast,” and hosted the California Music Educator Association (CMEA) Regional West Choral Festival.


CMEA Choral Regional West Choral Festival at Hillview
There were over 700 high school and middle school students representing 18 schools, including the Hillview Chorus. We had groups from as far as Merced, Dublin, and Gilroy, come to sing. They performed for a distinguished panel of judges, participated in clinics, and a sight reading session. Hillview received a Composite rating of Excellent and rating of Superior in Sight Reading. Congratulations to the Hillview Chorus!

Letter from Superintendent Burmeister

MPCSD responds to the most recent school shooting and to what degree school sites will participate in upcoming organized events for political expression, you will find it here.

After-School Program

Register for PTO-Sponsored Spring Programs!

The links below will provide more about each program including a course description, registration links, and pricing information. Note that each program will only be offered if the minimum student enrollment is reached. Contact Hillview PTO After-School Programs Coordinator, Jamey Hawkins here.

  • Monday: Coding Python Level I here, Coding Python Level II here, Mat Club/Wrestling here
  • Tuesday: Speech and Debate here
  • Wednesday: Bookopolis Book Club here, Spring Master Cooking (information coming,) Mat Club/Wrestling here, Mandarin here, Writing Workouts here
  • Thursday: Writing Workouts here
  • Friday: Currently no scheduled programs


Wrestling Program/Mat Clubs

Mat Club mission is to help you become more athletic, stronger, and faster through the high-energy learning experience of wrestling. Our practices consist of constant movement, strength training, flexibility, and dynamic agility exercises. By the end of six weeks you will have basic defense and offense skills such as a double-leg takedown, arm throw, and escapes. Invite your friends! You will need partners! Practices consist of a significant amount of partner workouts such as having to lift, roll, and carry your partner across the mat. We play games such as the Queen/King of the mat, Sumo, mat ball. As a team, we will have an opportunity to compete in tournaments or against local teams. Join us for the most fun and challenging workout of your life! Girls are especially encouraged as wrestling is the fastest growing sport nationwide. Get more information and register here. Contact Abby Ericson here with any questions! See you there!


MPCSD and Hillview Summer Drama Program

Register now! MPCSD and Hillview Drama will once again be offering a Summer Drama Program. This summer drama camp is for incoming 4th graders through exiting 8th graders who are enrolled in one of the MPCSD schools. Session 1 will present Disney’s the Lion King KIDS & JR and will run June 25 – July 6. Session 2 will present Disney’s Cinderella KIDS and The Little Mermaid JR and will run from July 9 – July 20. Join us and enjoy a summer of fun, singing, dancing, and acting (backstage roles available, too)! Register online here. You may also email Rachel M. Knight here or William Hairston here for any questions. Flyer is available in the school office.

After-School Sports

Track Program – Final Week
  • Monday, May 21, 6:00 – 7:30 p.m., Menlo-Atherton High School
Meet and Team Party:
  • Wednesday, May 23, 6:00 – 7:30 p.m., Menlo-Atherton High School (track jerseys will be collected)


Bring Back your Jerseys! – After School Basketball /Volleyball/Flag Football<d/iv>

Students – return your basketball, volleyball, or flag football jerseys to the front office. Put into a bag labeled with player’s name and the coach’s name. The After-School Program is missing boys and girls basketball jerseys, and volleyball jerseys.


For information about after-school sports, contact Harry Bell here or call 650 483-4049 or Matt Ericksen here.

2018 – 2019 School Calendar

The school calendar here was approved at the School Board meeting February 13. Elementary parent/teacher conference dates will take place in December; this conferencing model was used by the district in years past. By December, teachers have more information and believe it is a more valuable time to discuss your student’s school experience with you.

Attendance Corner

Good school attendance is critical for student success at Hillview. We know that good school attendance is learned early in a child’s school career. Students who go to school every day develop healthy patterns for life and positive mindsets that continue throughout their educational career and beyond. Thank you for modeling this for your child by making sure they are at school and on time every day.

Health Corner

At times it is difficult to decide whether to send your child to school. Your child needs to stay at home when they have:

  • Any contagious disease
  • Nausea or vomiting within the last 24 hours or temperature over 100 degrees F; temperature needs to be normal for 24 hours before returning to school
  • Frequent coughing or very runny nose
  • Diarrhea within the last 24 hours
  • Sore throat
  • Severe headache
  • Skin rash-ALL rashes must be diagnosed by a doctor
  • Open sores, unless the area can be covered with a dressing
  • Earache, toothache or other severe pain

Our school office has competent and qualified personnel. If your child becomes ill or injured at school:

  • Basic First Aid will be administered by designated school personnel.
  • For more complex illnesses and injuries, you will be notified and asked to pick up your child immediately.
  • If you work or are unavailable, please arrange for an alternate plan of care and pick up.
  • Evaluate your child’s readiness to return to school base on the guidelines listed above.

If your child needs to take medication at school:

  • A Medication Authorization form must be completed and returned to the school office with medication(s) before your child begins school.
  • All medication (prescription and over-the-counter) must be in the original labeled container.
  • Consider asking your child’s doctor to arrange the dosage intervals so that medication can be given during non-school hours. Medication Authorization forms may be obtained here or in any school office.

Stay Home Guidelines – Flu and Cold Season

To help keep our students and staff healthy during cold and flu season, we ask you to report all illnesses and to keep your children home when they are sick.

Your child needs to stay at home when he/she has:

  • Any contagious disease
  • Nausea or vomiting within the last 24 hours
  • Temperature over 100 degrees F. Temperature needs to be normal for 24 hours before returning to school
  • Frequent coughing or very runny nose
  • Diarrhea within the last 24 hours
  • Sore throat
  • Severe headache
  • Skin rash – All rashes must be diagnosed by a doctor
  • Open sores, unless the area can be covered with a dressing
  • Earache, toothache or other severe pain

If your child displays any of the above symptoms, or if a communicable disease has been confirmed, report it to the school office right away and keep your child home until they are no longer contagious.

Hillview realizes that helping us to maintain a safe classroom takes a certain amount of effort and diligence on your part, and we thank you in advance for your cooperation in helping us maintain a safe, healthy environment for all of our students.

Ramping up your Immune System and Environmental Defenses 

with the following suggestions:

  • Remind children to wash their hands often with soap and water or alcohol hand cleaner, and avoid touching their eyes, nose or mouth.
  • Get a flu vaccine. San Mateo County Health Officer Dr. Scott Morrow recommends that all individuals six months of age and older be vaccinated against influenza.
  • Drink lots of water (8 glasses is a good target).
  • Get plenty of rest.
  • Stay away from people who are sick.
  • Clean surfaces in your house regularly using a bleach-based household cleaner, as directed on the product label.

Flu information here.

Medication at School

If your child requires any medication at school, prescribed and/or over-the-counter, medication authorization from your child’s health care provider is required. Forms may be printed from the district website here.  

If you received new forms in the mail in June 2017 and you have not brought your completed paperwork and medications to the school office, please do so immediately. Medications should expire in June 2018 or later.

If your child no longer requires medication at school, please indicate so in writing here to Nancy McMahon, Health Services Assistant.

Attention Tinsley Route Bus Riders!

Due to heavy morning traffic on Willow Road, we are adjusting our morning Tinsley routes for Hillview Middle School so that all students can arrive to school on time. Pickup times will be five minutes earlier at each site, allowing ample time for students to get to school. This change is in effect beginning Tuesday, January 9. The schedule is listed below. Questions regarding this change, go here.
6:45 a.m. p/u Euclid Avenue and O’Connor Street.
6:55 a.m. p/u Boy’s & Girl’s Club EPA (Pulgas Avenue and O’Connor Street)
7:05 a.m. p/u Castano School (Purdue Avenue and Fordham Street)
7:10 a.m. p/u Cesar Chaves School (Bay Road and Oakwood Drive)
7:20 a.m. p/u Belle Haven School (Almanor Avenue and Hamilton Avenue)
7:50 a.m. p/u Middle Avenue and University Drive
7:52 a.m. p/u Middle Avenue and Arbor Road (Front of Baptist Church)
7:54 a.m. p/u Middle Avenue and Cotton Street
8:00 a.m. d/o Oak Knoll School
8:10 a.m. d/o Hillview School

Smart Watches

Per our personal electronics policy here, Smart Watches, such as Apple Watches are not allowed at school. Smart Watches, like cell phones or other personal electronic devices, should be “off and invisible” during the school day.

After-School Academic Support

Is your student looking for additional support with academics? Go here to review the after-school academic supports Hillview has to offer. Hillview offers several programs to help students boost their learning. Go Hawks!

Student Handbook and Reporting an Absence

If your student is going to be absent from school, please report the absence and the reason for the absence to Mrs. Cathy Bell, our Attendance Clerk. She is available by phone at (650) 326-4341 or by email here. If an absence is not reported, Mrs. Bell will contact parents/guardians to get the reason for the absence for attendance reporting purposes. See the Hillview Handbook here for more information.


At Hillview, we stress the importance of being on time for school and for class so that students set themselves up for success each day. A student earns a tardy for being late to school or class without a valid reason. Please see our Hillview Handbook here for more information. Our tardy policy for any class period is as follows:
Tardy 1 and 2 are “Free”
Tardy 3, 4, and 5 each earn an office detention
Tardy 6 and up each earn a Saturday School

The 2017-18 Online Directory is here!

We have moved to an all new, stand alone version of the online directory this year. It’s available here. 
To access the directory for the first time, please register from the sign in page using your email address that is registered with the District. A confirmation link will be sent to verify your email address and you’ll be able to set a new password for your account. Your directory account is currently independent from the district login accounts and requires a separate login. Once signed in, you can search for student or parent/guardian names, and view class lists. The directory is also mobile-browser friendly. You can add its icon to your home screen on both iOS and Android devices.
If you have trouble accessing the directory, see information that needs to be corrected, or have suggestions and/or feedback, send email here.


4th Annual Menlo Park Relay for Life – Hillview Edition

On Friday night, over 300 Hillview students participated in the Relay for Life event, raising an incredible $91,000 for the American Cancer Society! All funds will go towards cancer research and services.

The event was the culmination of six weeks of preparation and fundraising by the 44 teams taking part, with students attending weekly meetings and engaging in various fundraising activities. Congratulations to all the students for their amazing efforts and for making an impact on the lives of others.

A big thank you to the 50 plus parent volunteers who helped organize the event and supported the students on the night! If you would like to donate to this Hillview event in support of the American Cancer Society, click here. For questions on Hillview’s Relay for Life, contact here.


ASB Cards

Still interested in purchasing an ASB card to support our student activities program?  With an ASB card, you not only support ASB, but you also get your yearbook, a spirit shirt, and discounts to events like dances and the Talent Show.  ASB cards with student photos will be delivered to students in their Launch class in late September. You can purchase here and bring your receipt to the student center to pick up your spirit shirt. Any questions? See Mrs. Fichou in the student center.

Lunch Clubs

Hillview has expanded its Lunch Club offerings!  Remind your students to check them out!
New to the lineup are: Club 41, Club Tech, Coding, Community Service, Electronic Makers, Fiber Arts Club, French Culture, Girls Learn International, Law Enforcement, and Pokemon & MTG. Continuing clubs include: Anime Club, Art Club, Book Club, Cheer/Dance Club, Chess Club, Drama Club, Game Room, Intramural Sports, Math Club, Quiz Bowl, and Science Rocks. Click here for more information about these and other Lunchtime Clubs. Lunch Clubs are supported by the Hillview PTO.

For the future and to help to save our planet: Go Paperless for Announcements

If you did not get a chance to go paperless yet and would like to save time and MPCSD money, please use this link to request your household receives only digital copies of announcements from the Hillview Office. This includes the Summer Mailer so keep an eye on your Inbox!

Hillview Earns Apple Distinguished School Status

We are proud to announce that Hillview has been designated as an Apple Distinguished School for 2015 – 17!

This recognition validates the Hillview staff’s work in using the iPad to transform teaching and learning. From visionary leadership, to innovative teaching and learning, to ongoing professional development, Hillview – with the support of the district Tech Department, the PTO, and MPAEF – has in three years rolled out iPads to all its students, developed a suite of Apps that supports the development of such skills as collaboration and creativity, and implemented a Digital Drivers License program to enable our students to be efficient, productive, and responsible users of technology. Hillview is thrilled to be among 300 schools and districts worldwide to be cited for its exemplary 21st century learning environment, and looks forward to continuing to improve the experience of our students and teachers through the 1:1 iPad program.


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